Sec. 8-100. - Fiscal year.

For the present, the city's fiscal year will commence on July 1 of each year and conclude upon June 30 of the following year but the council may by ordinance adopt a different fiscal year.

Sec. 8-101. - Payment of moneys out of city treasury.

(1)

All payments out of the city treasury shall be by check of the city treasurer issued upon order of the auditing department.

(2)

All checks shall be prepared in the office of the city treasurer, unless the director of finance shall by rule otherwise prescribe.

(3)

The auditing department shall issue orders for payments out of the city treasury only upon requisition of the officer or of the department, board, commission or other agency to which the appropriation was made against which payment is required.

(4)

All requisitions shall be prepared in triplicate. One copy shall be retained by the requisition officer, department, board, commission or agency, and two (2) copies shall be delivered to the director of finance.

(5)

If the director of finance approves a requisition, he shall deliver the original to the auditing department.

(6)

If the auditing department approves the requisition, it shall issue its order for payment and shall deliver it to the city treasurer. If it disapproves the requisition, it shall attach a memorandum thereto, detailing its objections and return the requisition through the office of the director of finance to the requisitioning officer, department, board, commission or agency.

Sec. 8-102. - Estimates of current expenditures by departments, boards and commissions, etc.

In order to enable the mayor to avoid deficits and to check on performance, each officer, department, board and commission of the city, or other agency, receiving a city appropriation shall, from time to time as requested by the mayor, prepare and submit to him through the director of finance for approval or disapproval an estimate of the amount of money required for each activity or function to be carried on by him during the ensuing month, quarter or such other period of the current fiscal year as the mayor shall prescribe. If such estimate does not meet with the approval of the mayor, it shall be revised in accordance with the mayor's direction and resubmitted for approval; but the mayor shall not reduce the estimates of the city council or of the auditing department without their consent.

After the approval of any such estimate, it shall be unlawful for the director of finance to approve the expenditure or encumbrance of any appropriation or part thereof except in accordance with such estimate, unless the same be revised with the approval of the mayor.

Sec. 8-103. - Duty of officers, etc., to respond to requests for budgetary information.

It shall be the duty of the city clerk of council and each officer or department and each independent board and commission of the city and every other agency of any kind desiring appropriations from the council promptly to comply with any and all requests made by the mayor for information dealing with the next annual operating budget or with prospective operating budget revisions for the unexpired portion of the current fiscal year; and it shall be the duty of each departmental board and commission promptly to furnish to the head of the department with which it is connected such information as may be requested by the head of the department for the departmental budget estimates.

Sec. 8-104. - List of employees to be furnished to certain city officers.

Each department, board and commission of the city and every other agency receiving an appropriation from the city treasury shall, on the fifteenth day of July of each year, transmit to the city auditor, the director of finance, and the human resources director a complete list, as of July 1 preceding, of the names of all of its officers and employees entitled to receive compensation from the city treasury for services rendered in or to the department, board, commission or agency as the case may be. Such list shall show the position occupied by each such person, the date of birth and residence of such person, the salary at which or other basis upon which such person is entitled to be paid, the date when such person entered the service of the department, board, commission or agency, whether such person has been continuously employed by it since that date, and all periods of service and positions held for which compensation has been paid out of the city treasury, or such additional information as the mayor may prescribe.

Each month thereafter the heads of the several departments, boards and commissions, and the several agencies shall certify to the city auditor, the director of finance and the human resources director any changes in the annual list of employees last transmitted to them which shall have occurred during the preceding month.

(H.B. No. 98, § 1, 6-11-09)

Sec. 8-105. - Custody of city securities.

Securities owned or held by the city, including uncancelled obligations of the city, may be kept either in city vaults or in safes or safety deposit boxes but such access shall always be in the presence of an appropriate official of the banking institution. The city treasurer shall furnish monthly to the director of finance a list of all city securities and their place of safekeeping.

Sec. 8-106. - Expenses.

Subject to the rules of the administrative board, the heads of departments, the members of all boards and commissions, all administrative officers and all persons employed under the provisions of this Charter shall be entitled to receive their travelling and other necessary expenses actually incurred in the performance of their public duties on requisition of the appropriate officer, department head, or chairman or president of a board or commission, but in the case of departmental boards and commissions, such requisitions shall be subject to the approval of the department with which such boards or commissions are respectively connected.

Sec. 8-107. - Compensation for extra services.

No additional compensation for extra services shall be paid to any officers or employees unless such payment is expressly authorized in the case of classified service employees by the pay plan and in all other instances by the administrative board prior to the rendering of such services and such authorization is certified to the city auditor.